HR Permissions for Researchers
Letters of Access, Honorary Research Contracts & Research Passports
All individuals wishing to carry out research that involves Broomfield Hospital; be it access to our premises, our staff or our patients must check if they require a form of contractual cover from the Trust prior to commencing any research activities.
The Trust works in full-accordance with the national ‘Research in the NHS HR Good Practice Resource Pack’ (aka The Research Passport Scheme). This provides guidance and good practice standards for the NHS and Higher Education Institutions ensuring consistency in issuing and recognising NHS honorary research contracts; reducing bureaucracy and delays in research commencing.
“Our aim is to issue any required research HR permissions within 1 week of a valid application being made”
Detailed advice can be found on the National Institute for Health Research ‘Research Passport’ website or alternatively please contact the research office for guidance (01245 516454 or firstname.lastname@example.org).
Does this affect me and what do I need to do?
I am already employed by Broomfield Hospital
If Broomfield Hospital is your substantive employer then you are already eligible to carry out research within the Trust provided your research study has received the necessary ‘Research Ethics Committee’ and ‘Health Research Authority’ approvals to commence. Make sure the research office has an up to date copy of your ‘Research CV’ and ‘Good Clinical Practice’ certificate.
If you wish to support a research study at another NHS Trust or in primary care, please contact the research office and we will guide you on the forms you need to complete and where to send them to ensure a timely permission.
I am an academic who holds an ‘Honorary Clinical Contract’ with Broomfield Hospital
If you have an ‘honorary clinical contract’ with the Trust, then you are already eligible to carry out research within Broomfield Hospital (provided it has received the necessary ‘Research Ethics Committee’ and ‘Health Research Authority’ approvals to commence. Make sure the research office has an up to date copy of your ‘Research CV’ and ‘Good Clinical Practice’ certificate.
I am employed by the NHS, but not at Broomfield Hospital
If you are not employed by Broomfield Hospital and do not hold an ‘honorary clinical contract’ with us, then you need to approach the R&D office to enquire about arranging for the issuing of an ‘NHS-to-NHS Letter of Access’. In short, please send a completed ‘NHS to NHS confirmation of pre-employment checks’ form to the research office along with an up to date copy of your ‘Research CV’ and ‘Good Clinical Practice’ certificate.
I am employed (or a student) at a University or other Higher Education Institute
Individuals whose substantive employer is a university (including students) need to approach the R&D office to enquire about the issuing of either a ‘Non-NHS Letter of Access’ or an ‘Honorary Research Contract’. Which permission you will require depends on the role you will be conducting as part of the research and level of interaction you will have with our patients, their samples and data (please see algorithm for guidance on what you require and the evidence you need to submit with you application). In short, please send a completed (or previously validated) ‘Research Passport’ form to the research office along with an up to date copy of your ‘Research CV’, ‘Good Clinical Practice’ certificate and the required other supporting evidence (i.e. criminal records check, occupational health check).
NB. Broomfield Hospital may require additional pre-engagement checks before an individual can be offered an honorary research contract by the Trust.